How To Download Emails From Outlook Mac

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To back up and restore Outlook 2016 for Mac are easy now. EaseUS software provides effective & secure methods for great Mac users to effortlessly back up and restores lost Outlook 2016 files from Mac. If you do not have backups or lost Outlook backups, EaseUS Mac data recovery software can restore lost Outlook files for you.

  1. How To Download Emails From Outlook
  2. How To Download Emails From Outlook Mac To Ipad
  3. Download Outlook Email To Computer
  4. How To Stop Auto Download Email Attachments Outlook Mac
  5. How To Download All Emails From Outlook Mac

Exporting emails from Outlook for Mac will give you a.OLM file, which can only be used on other Mac computers. Open Outlook and log into the account that you want to export data from. Download Outlook On Computer; Outlook For Mac Os; Add an email account. If you haven't already set up an email account in Mail, you might be prompted to add one when you open the app. If you're not prompted, or you just want to add another account, follow these steps: This expert solution downloads Yahoo Mail items along with the attachments.

Archive messages with a single click. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! Choose one or more messages. Apple Mail to Outlook Converter tool is developed to export emails from Mac Mail to PST for Outlook 2019, 2016, 2013, 2010, 2007 & 2003. This Mac Mail converter can easily transfer emails from Mac Mail to Outlook without any data loss. It also provides multiple options to customize data conversion. Set up Exchange account access using Outlook for Mac. If you have Outlook for Mac, you can use it to access your Exchange account. See Add an email account to Outlook for instructions. Set up Exchange account access using Mac OS X 10.10 or later. If you're running Mac OS X version 10.10 or later, follow these steps to set up an Exchange email. Feb 21, 2015 I know the synced mail is under. Macintosh HD Users russ.haecker Library Mail V2 Various Mail Folders for Gmail, Exchange/Office365, etc. I know this is an old thread, but it got 'revived' recently and I wanted to correct one thing This path is not correct That's where Mail stores its data, not Outlook.

Here, we will take Outlook 2016 on Mac as an example to show you how to back up and restore Outlook on Mac with or without backup in 5 methods. Relax and follow the exact solution to protect your emails on Mac immediately.

Nov 17, 2021 Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer. By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS.

How Do I Back Up and Restore Outlook 2016 on My MacBook?

'How do I back up Outlook 2016 emails on Mac? I recently upgraded Outlook on Mac but it turns out that some of my old emails were lost. Fortunately, those lost emails are not important. I want to know how do I back up Outlook on Mac so as to protect those important emails on my own? Help please.'

While enjoying the convenience brought by Outlook, Outlook users encounter some problems, such as deleting emails by mistake, losing received emails due to Outlook update, etc. The best way to prevent these issues is to create a backup of Outlook on your computer.

Windows users can refer to back up Outlook email to hard drive for a guide. For a Mac user, you can refer to the quick navigation to find the best way to back up your Outlook on Mac and protect them immediately. Someone who lost Outlook emails without backup can also find the easiest way to restore lost Outlook emails with ease.

Workable SolutionsStep-by-step Troubleshooting
Part 1. Back Up Outlook 2016 MacMethod 1. Back up Outlook 2016 with the help of Time Machine...Full steps
Method 2. Back up Outlook 2016 by Exporting Items to Archive Files...Full steps
Part 2. Restore Lost Outlook 2016 on Mac from BackupsMethod 1. Restore Outlook 2016 for Mac Files from Time Machine Backup...Full steps
Method 2. Restore Outlook 2016 for Mac by Importing Backup Files...Full steps
Part 3. Restore Lost Outlook 2016 Files in Mac without BackupsDownload EaseUS Outlook recovery software for Mac > Choose the Outlook drive > scan...Full steps

Outlook Overview

Outlook was developed by Microsoft on January 16th in 1997. Besides email processing, Outlook also includes calendar, task manager, contact manager, note-taking, journal, web browsing, etc. Now, it is available for both Windows and Mac users to manage their daily works. Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer.

By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS:

  • Outlook 2019
  • Outlook 2016
  • Outlook 2013
  • Outlook 2011

Where does Outlook store items?


Let's take Outlook 2016 as an example. On Mac computer, Outlook items are stored in the following two locations:

  • /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Message Sources
  • /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Messages

On Windows computer, Outlook 2016 stores data in this location:

How To Download Emails From Outlook

  • drive:Users<username>AppDataLocalMicrosoftOutlook
  • drive:Users<username>RoamingLocalMicrosoftOutlook

How long does Outlook keep items?

Note that Outlook doesn't keep your emails, contacts, and other items forever long. Outlook has an AutoArchive feature which will keep everything safe in an aging period. Here is the aging periods of Outlook items:

  • Inbox and Drafts: 6 months
  • Sent Items and Deleted Items: 2 months
  • Outbox: 3 months
  • Calendar: 6 months
  • Tasks: 6 months
  • Notes: 6 months
  • Journal: 6 months

Once the items exceed the period, Outlook will permanently delete them from your account. This is why it's important to back up your Outlook email. So how to back up Outlook and restore the back up on Mac? That is what we will cover in the next parts.

Part 1. How to Back Up Outlook 2016 for Mac [2 Ways]

Normally, both Windows and Mac users can choose to copy and save the Outlook folder to another storage device as a backup. However, any improper operation may cause Outlook failure. Here, we have two more practical methods that you can apply to back up Outlook 2016 emails.

One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.

If you didn't have a backup of Outlook files, jump to Part 3 and learn how to restore lost Outlook 2016 files without backup.

Method 1. Back up Outlook 2016 with Time Machine

Time Machine is a Mac built-in file backup utility which supports to create backups of Mac files with ease. Mac Outlook users can also apply it to create a copy of emails, user contacts, calendar, etc., with ease.

If you choose Time Machine to back up your Outlook items including the emails, you can either choose an external storage device or a local volume to save Time Machine backups with the following steps:

Step 1. Connect an empty external storage device to Mac.

Step 2. Click 'System Preferences' on the Apple menu, and tick 'Time Machine'.

Step 3. Switch the Time Machine to 'On' in the Time Machine dialog box, then click 'Select Backup Disk'.

Step 4. Select the location where you want to save the Time Machine backup files, and click 'Use disk'.

Step 5. Tick the 'Back Up Automatically' option to set Time Machine back up everything on your Mac automatically.

Then you can restore everything you lost including the Outlook files from the Time Machine backup.

Method 2. Manually Back up Outlook Emails on Mac to OLM Archive File

In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.

Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM:

Step 1. Open Outlook 2016 and go to the Tools tab, click 'Export'.

Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click 'Continue'.

Step 3. Browse a safe location such as desktop on Mac in Save As box to save the exported OLM file, then click 'Save'.

Step 4. Once the process completes, click 'Finish' to end the whole task.

Part 2. Restore Lost Outlook 2016 on Mac from Backups [2 Methods]

If you have backups of Outlook 2016 files on Mac, you can immediately restore lost Outlook items, including email, contacts, notes, etc. whenever you lost them on Mac.

When it comes to restoring the Mac Outlook backup, you also have two options - restoring from Time Machine backup or importing OLM file into Outlook so as to retrieve emails, contacts, etc. Follow the right way to bring your Outlook emails back immediately on Mac.

Where Does Outlook Download Emails On Mac Desktop

Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup

When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it's also a handy option to bring the lost Outlook emails back:

Step 1. Connect the Time Machine backup drive to your Mac computer.

Step 2. Click 'Time Machine' in the Dock and enter Time Machine.

Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click 'Restore'.

Method 2. Restore Outlook 2016 for Mac by Importing OLM Files

Outlook email messages, contacts, calendars, and other items that you exported to the archive file can all be restored by importing the OLM file into Mac Outlook. Follow the steps to see how to bring your lost Outlook items back on Mac immediately:

Step 1. Open Outlook and click 'Import' under the Tools tab.

Step 2. Select 'Outlook for Mac archive file (.olm)' and select 'Continue'.

Step 3. Locate the .olm file on your Mac, and then choose 'Import'.

NOTE: Methods listed in both Part 1 and Part 2 works when Mac users need to switch Outlook items to a new version Outlook, such as to back up Outlook 2011 and move to Outlook 2016, or back up Outlook Office 365 for Mac and migrate to Office 2016, etc.

Part 3. Restore Lost Outlook 2016 Files in Mac without Backups

If you didn't have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.

Refer to the following 3 steps and restore lost Outlook 2016 for Mac files without backup:

Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the 'Scan' button.

Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.

Step 3. In the scan results, select the file(s) and click the 'Recover Now' button to have them back.

When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.

Conclusion & Mac Outlook Backup FAQs

On this page, you've unveiled 5 methods to respectively back up and restore Outlook 2016 items like email messages, calendar, contacts, etc. for free on Mac.

For those Outlook Mac users who mistakenly deleted emails or Outlook backups on Mac, EaseUS Data Recovery Wizard for Mac is the best choice. With only a few simple clicks, the Outlook data will be retrieved as the original.

If you are having more concerns about Mac Outlook backup, here are some FAQs and answers that may help you out.

1. How do I export folders from Outlook for Mac 2016?

Step 1. On Outlook 2016, navigate to the File menu and click on the Export option.

Step 2. Click Outlook for Mac data file, and select the options available to filter items.

Step 3. Click and select the folder you want to export from Outlook 2016, including Mail, Tasks, Calendar, Notes, Contacts, etc.

Step 4. In the Export to Archive File (.olm) box, then click 'Continue' to continue the process.

Step 5. Choose the 'Downloads' folder under Favorites in Save As box, then click 'Save'.

Step 6. When the process completes, click 'Finish' to end the whole task.

2. How do I set up OLM in Outlook for Mac 2016?

Step 1. Open Outlook 2016 application on Mac and click Tools on the menu.

Step 2. Click Export under Tools, then select the items that you want to create as OLM file, click Continue.

Step 3. Choose a folder on Mac to save the OLM as an exported file, click Save.

Step 4. After the exporting process, click the Finish button.

Then you can click to open the exported folder which saves the OLM file. Now, you have successfully set up an OLM file as a backup for Outlook 2016 on Mac.

3. What is PST?

PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc. user data. When you create an Outlook account, it will automatically generate a PST file by default.

Usually, a PST file can also be used to backup and export items like email messages, contacts, calendars, task data, etc. from any type of email account. When you mistakenly deleted a PST file on Windows PC, don't worry and you may refer to Recover Deleted PST file in Outlook 2019/2016/2013 for help.

OLM is an abbreviation used for the data file for Outlook for Mac. You can consider it as a counterpart of OST/PST file at Outlook on Windows. It saves the data present in Outlook for Mac like messages, attachments, contacts, calendar entries, notes, etc. when you need to change the Mac device from one to another or when you need to upgrade the Outlook for Mac to a latest version, then in such cases you will have to export the OLM data to another file.

Where are the Outlook Files Located in Your System?

Our present topic seeks to find out where exactly may we find OLM file location in MAC Outlook. In MS Outlook 2016 for Mac, the usual or default location of Outlook of the email profile folder and in MS Outlook 2011 for Mac, the default location of OLM files is at the identity folder. Here is the exact location for both versions –

  • If you are using Mac OS X 10.5 and later
  • For Outlook Version 2011, you can find your Outlook data files at:

    /Users/<username>/Documents/Microsoft User Data/Office 2011 Identities/Main Identity
  • If you are using Mac OS X 10.13 and 10.14
  • For Outlook Version 2016, you can find your Outlook data files at:

    /Users/<username>/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile

Try Kernel OLM Viewer tool to view and read OLM file without Outlook for Mac. Download Free

Steps to Create an OLM File

When you visit the above-mentioned location, you will not find the OLM file there physically. You have to create an OLM file by exporting the data to a saving location. Here’s how the export process will work:

  1. Go to Tools tab and click the Export option.
  2. Under the Export to Archive (OLM) option, browse the items you want to export and continue.
  3. Under Save as box, choose the folder where you want to save the OLM file.
  4. Save the archive file as an OLM file.

After exporting the data, you need to import the OLM file to a new Outlook for Mac to complete the transfer. Follow the steps:

How to download mail from outlook in mac

Where Does Outlook Download Emails On Macbook

  1. Under tools tab, click Import option.
  2. In the Import option, browse the OLM file which you had created earlier. Click Continue.
  3. After importing the file, you can see the files present at their respective folder. It means you can find the mails in the mails tab, contacts at contacts tab, and notes at the notes tab.
Read Also:Import OLM Emails to Outlook 2019, 2016 and 2013

OLM Viewer- Why, Whom To Choose, What Steps to Use?

When you have saved the Outlook files in the OLM file and you want to access its data at a windows platform. In such case, you have two options, first is to either convert OLM to a PST format or use an OLM viewer tool. If you are thinking to use an OLM Viewer tool, then Kernel OLM Viewer is present to your assistance. If reads the OLM file and brings you complete information in a proper mailbox structure.

Let’s see its functional procedure:

  1. Firstly, download and install the Software
  2. Now, Browse to select between two options: Open Single File or Open Multiple Files. And then click on Next.
  3. Read the Information concerning the Process. Click Finish.

  4. (Note: In case you are not aware of the OLM file location, please search for the same by using the search button located right beside the Browse button. When the software has listed your available OLM files, choose the one you require)

  5. View your OLM data post-scanning the file. (You’ll find the folders listed under the Folder List on the left pane.) Select a folder from among the list so that you may be able to view the content. Select a particular item and then see it.

More About Kernel OLM Viewer

Download Outlook 2016 For Free

You can use the Kernel OLM Viewer to generate four different types of File Analysis Reports, i.e., total kinds of items; namely the following:

  1. Mail flow density according to date
  2. Mail flow density according to senders
  3. The interaction among the users.

If you want to know how you may generate the report, follow these simple steps:

  • Click on the report name present on the Task Pane.
  • Then Select the folder(s).
  • Click the Analyze when the dialogue box is displayed
  • And here are your File Analysis Reports.

Final Words

Where Does Outlook Download Emails On Mac Os

To conclude, we most certainly hope that your query concerning OLM file location in MAC Outlook has been satisfied. Summarizing it all the excellent features of The Tool should help you locate OLM Files better.

More Information

Ashwani Tiwari Modified: 2021-06-18T16:00:36+05:30 How to, Office 365

Many users often ask – How do I download emails from Office 365 webmail account to PST on local drive ? The reason behind this question is the protection of the O365 mailbox from Online threats. Therefore, most of the users want to download all emails from Office 365 mailbox & preserve them in the local machine for future concern. It will also help to export PST to O365 into a catastrophic situation.

If you also want to backup all Office 365 emails in such formats which are easily accessible in an offline environment, then you need to download Office 365 mailbox as PST (which is accessible into Outlook), EML (which accessible into Thunderbird, Windows Live Mail, and so on)

Downloading Office 365 Emails in Local System – Why it is Necessary

Downloading Office 365 emails & other data such as Calendars & Contacts is necessary for protecting important data from unexpected disasters. In order of data protection, we protecting digital data in databases or we create the replica of data in multiple different data centers. It means if one copy of data is not accessible then, we can use the other copy of data. Thus without any data loss, we can continue our work.

Entire data of Office 365 are stored in the cloud which is managed & maintained by Microsoft Corporation, but Microsoft doesn’t provide any in-built Office 365 solution for regular backup & recovery. So, in this case, Office 365 administrators need to download Office 365 mailbox data into the local machine to make the backup. If there any need to access Office 365 data locally then we recommend download Office 365 emails into PST, EML formats.

Now, the question arises – how to download email data from Office 365 account? So, there are two workarounds for the same. The very first method is to download Office 365 emails by eDiscovery PST Export Tool. And the second solution is to useOffice 365 Mailbox Backup Software.

How to Download Office 365 Mailbox?

How to download emails from outlook mac to ipad

Save Office 365 mails data into the local machine by exporting Office 365 mail data to PST file, it seems difficult to download Office 365 data with this option, but in this way, you can access Office 365 emails & attachments, contacts, calendars into Microsoft Outlook email application. Now, we will provide you two solutions to download Office 365 emails to the local machine.

Solution 1: Download Office 365 Mailbox to PST using eDiscovery Tool

In this solution you have to follow all the given steps, it will help you to download Office 365 mailbox (Exchange online, Outlook Online) & preserve it into a PST file.

Step 1: Login into the Office 365 portal & access Office 365 Admin center.

Step 2: In Admin Center, Expand this section & click Security & Compliance.

Step 3: Now go to Permission and edit the eDiscovery Manager role group.

Step 4: In the eDiscovery Manager role group properties, add the account to the eDiscovery Administrator.

Step 5: Now go to Search & Investigation then content search.

Step 6: Now Click + New Search.

Step 7: In this Search Window, you can specify the mailbox which you want to download. It provides two options 1: All Location – this option search mailbox from all locations, 2: Specific location and Modify – this option allows to export data from all mailboxes.

Step 8: In this Window, select Exchange email.

Step 9: It also provides multiple filter options to download selected data in the PST file. Filtering options are –

  • Keywords
  • Time-Based Filter
  • To, From, Cc, Bcc fields.. etc

Step 10: If you want to export data without any condition, then give the mailbox name & description then Click on the Save button.

Step 11: Now, go to the content Search Window & select your search.

Step 12: Now, Search has been completed, click on More and Export result.

Step 13: Export Result window appears on your screen, in this window you can see multiple output options. Select the option & then click on the Export button.

Step 14: Now export start, Click the Export tab & select your search to see its progress.

Step 15: Click Download result & in Export key, copy the export key it will require in ClickOnce application.

Step 16: Click on the application known as eDiscovery export tool will start paste export key and browse the location & click on the start button.

After successfully downloading Office 365 mailbox to the PST file, delete the eDiscovery search from the content search window.

How To Download Emails From Outlook Mac To Ipad

Solution 2: Automated Tool to Download Emails From Office 365 Webmail

We suggest Office 365 Backup & Restore tool as an automated solution to create a local offline copy of Office 365 mailbox. This tool will let you download all Office 365 emails, contacts, calendars, documents to the local machine in a scheduled manner. It provides multiple file formats (PST, EML) to save Office 365 data. This tool not only downloads Office 365 mailbox in local machine moreover it allows you to access this data into Outlook, Thunderbird, Windows Live Mail..etc email clients.

Download Outlook Email To Computer

How To Download Emails From Outlook Mac

If you want to know how software download Office 365 mailbox in local system or you curious about how to save Office 365 data with this software then follow the given steps –

How To Stop Auto Download Email Attachments Outlook Mac

First Download the software –

Step: 1 Install and run the above software on your local computer. Choose Office 365 as the primary source and select Outlook as the destination migration platform from the main screen.

Step: 2 Select the email option from the given mailbox categories list and use the date filter provided in this software if needed and click on the next.

Step: 3 Now, log in using Office 365 admin account credentials such as Admin ID & Application ID and hit validate button in order to validate the required permissions.

Step: 4 Browse and select the destination path in your computer to save the resultant PST files from Office 365 to your computer and proceed with the steps.

How To Download All Emails From Outlook Mac

Step: 5 Select the desired mailbox from the below list of associated mailboxes from the admin account and hit the start backup button to save Office 365 data in the local machine.

Let’s Sum Up

In this entire write up we provide multiple methods to download Office 365 emails, contacts, calendars, etc into the local machine, so you do not worry about Office 365 data as the give solution will help you to preserve Office 365 mailbox in the local machine.

Both given solutions will help you to save Office 365 mailbox into local machine, but the eDiscovery Tool requires technical knowledge and you have to follow complicated steps to download Office 365 emails, attachments & other items. Other hands Automated tool simplify the whole procedure & provides quite a simple solution to download Office 365 mailbox data.


Can we get a free demo of this software to check performance?
Yes, users can easily avail themselves of a free demo of this amazing tool and they can verify the working performance. Moreover, they can back up 2 user’s accounts for free.

Is there any data limitation while backing up from Office 365 in this software?
No, this software does not have any limitation on data size for backing up operations from Office 365 locally.

Can I use my Office 365 email account while backing up the same?
Yes, without any issue, this is a well-integrated utility that allows users to work on their respective accounts while backing up the account in the background.